This guide is intended to help students properly complete and submit the Late Add Request Form when seeking enrollment in a course section after the regular registration period.
Students must follow KCC procedures for adding a course section late. Efforts are made to meet student requests, but late-add requests are not guaranteed to be approved. Be certain that you meet all course prerequisites before you request a late add. Students are encouraged to work with Academic Advising to schedule courses in advance to avoid the need for schedule adjustments.
Each student is accountable for any missed work. It is at the instructor’s discretion on how attendance is tracked. In some cases, a student may not have the opportunity to submit late work and/or make up missed time.
Students who add after the drop/add refund deadline of a course section will not be able receive a refund. If you drop a course section after the add/drop period, a grade of W (withdraw) will be on your academic transcript. Financial aid sources are not always available for course sections added after the drop/add refund deadline date. If you are looking to have financial aid pay for a late add course section, verify this with the Financial Aid Office prior to registration. Schedule adjustments must be made within the time limits established by the College.
To add a course section after the start date of the course, the student has a period of one week after the chosen course section start date to contact the department for late admittance to the course section
By submitting the form, you are stating that if approved you wish to be registered for this course section, and are financially responsible either through financial aid, if approved, or self-pay.
Be sure to verify with the Financial Aid Office if the cost of the course is covered or not. If your financial aid is not paying, the payment plan will still adjust and use the account that you indicated for the payment. If you are denied entrance in the course section, you will receive an email to your KCC email account letting you know.
If you have questions, please contact the Registrar’s Office at 269-965-5522.
Steps to Complete the Late Add Request Form
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Access the Form
- Log in to the KCC system - Etrieve Central, with your student credentials.
- Navigate to the Late Add Request Form.
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Form Fields to Complete
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Student First Name, Last Name, and Student ID:
These fields are automatically populated from your student profile.
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Term:
Select the academic term (e.g., Fall 2025, Spring 2026) for which you are requesting the course.
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Course Section:
Choose the specific section of the course you wish to add.
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Department:
This field will be auto filled based on the selected course.
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Student Notes
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Provide a detailed explanation of why you are requesting late enrollment.
Include relevant circumstances such as:
- Scheduling conflicts
- Technical registration issues
- Academic or personal emergencies
- Intent to continue progress toward your degree
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Accidental Drop or Non-Payment
- If you were dropped due to non-payment or dropped yourself accidentally and are seeking re-entry into the same course section, check the box provided.
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Submission
- After completing the form, click Submit.
- An email notification will be sent to the appropriate department chair for review.
After Submission,
- The department chair will approve or deny your request based on course availability and departmental limitations.
- If approved, the Registrar’s Office will register you for the course and send confirmation to your KCC email account.
- If denied, you will also receive a notification via email informing them that they have been registered and to set up a payment plan.
- Important - Be sure to verify with KCC’s Financial Aid Office if this course section qualifies for payment from your financial aid package.