AutoFile

Step 1: You must use Microsoft Edge and only have Colleague open, no other tabs open

Step 2: Click on the Forms icon (2a), and enter SPRO (2b), NAE, or FASI

If you are not sure which Colleague screen to select, wait until you have AutoFile Open (step 4). In the Archives/Documents type, it shows which screen is recommended.

Step 3: Look up the student using their k-id (3a) and click OK (3b)

enter k, i, d, and click on ok image

Step 4: Open AutoFile and Select Archive depending on department, it will state which Colleague screen you should use

Selecting the archive image

Step 5: Once you have the Archive selected either click on New Scan (5a) or if you have the already have the electronic document you can drag an drop (5b) in the Pages Column

how to drag an drop image

Step 6: If after uploading the file or scanning the new file did not populate the student information, click on Auto-Populate at the top of the page

Auto populate button image

Step 7: Select the Document by clicking on it, then select the Document Type

If there are multiple pages in the document upload, you can press and hold the "ctrl" button on your key board and using your mouse, clicking on only the files you want to upload - this will upload as a single document in Etreive
- If you want to upload as different documents, you will need to File them separately
  - No need to re-scan or re-upload, choose what you want to file, then after that is filed, select the other documents and click file again
Split Multi-Page files is for PDF's only, so if a 15 page PDF is uploaded, and you want to select only 5 of them

document type image

Step 8: If you would like this filed in a specific Academic Year (ACYR) folder please enter it here, otherwise it will be filed in a "not year specific folder" When you are ready, click on File

File All does not work
Please note, that the system takes 10-15 minutes for your file to show in Etrieve

File document image